Health Sciences AudioVisual and Room Scheduling Website

Follow these steps to begin using this website.

  1. Click the Help Text icon on any page for contextual instructions for that screen.
  2. To submit a request, you must be logged into this website first. Click the Login option (My Account menu above) and input your Active Directory (AD) or UCSD email username and password.
    • On the initial login, you will be prompted to complete the Account Information screen.  All fields are required except for the last field for "Assistant To".
    • Before you can submit a request for the first time, you need to find your Client record and select it on your request form. When that screen is displayed, click the Help Text icon  for detailed instructions.
  3. Next, you can click one of the links below to begin your request: "Begin a SOM | Hillcrest | La Jolla Request:", OR choose the desired request option (Reservations menu above).
    • Use the "Room and AV" choices for the spaces that we schedule and the "AV Only" choices for the spaces that we do NOT schedule - for the desired area: SOM | Hillcrest | La Jolla.
    • If you are requesting a recurring meeting, use the "Standing Meeting (all locations)" choice.
    • You can view any previous requests by selecting the "View My Requests" option.
  4. You will receive a copy of your request immediately.
  5. Once the room is officially reserved, an email confirmation will be sent to you.
    • Please Note: your room is not reserved UNTIL you receive the confirmation. If there is AV equipment with the room request, you will receive only one confirmation for everything.  Please allow some additional time for the equipment confirmation.



Welcome to the

Health Sciences AudioVisual and Room Scheduling website.

If you have not used this site before, you might be able to log in with your Active Directory username and password- but please contact us first to add you to our Client Database in order to successfully submit a request.

Please note: If you are getting an error that states your username or password is invalid, that might mean you have to change your AD password as it is UCSD policy that all UCSD employees must change their AD password annually (every November).Please go to https://password.ucsd.edu if you need to change your AD password. 

Follow these steps to begin using this website. Download the Reservation Help Sheet here.

  1. Click the Help Text icon on any page for contextual instructions for that screen.
  2. Anyone with an Active Directory (AD)/UCSD email can log in with their AD username and password. However, please contact us first with your contact info (office phone # and dept) to add you to our Client Database in order to successfully submit a request if you are not already a client.
  3. Please do not use the "Create an account" option if you already have a UCSD Active Directory/email account.
  4. Only current clients can successfully request a room. If you are not a current client, you can either select a current client you work for or with, or you can email us with your contact info and affiliation (staff or faculty) and ask to be added to the client database. We will add your info in, and then email you a helpsheet. If you are a grad student, you can select a current client (staff or faculty) you are working with, or contact us with your program and/or event type, and we will figure out who you can use for your client.
  5. You must be logged into this website before you can begin a request. Click the Login option (My Account menu above) and input your Active Directory (AD) or UCSD email username and password.
    • On the initial login, you will be prompted to complete the Account Information screen.  All fields are required except for the last field for "Assistant To".
    • Before you can submit a request for the first time, you need to find your Client record and select it on your request form. A "client" is anyone who is in our database from reserving rooms in the past. If you have personally not reserved rooms with us before- please email us at av-rooms@ucsd.edu with your contact info (Name, phone #, email, dept affiliation) and ask to be added to our client database. We will add you and email you back to let you know you can now find yourself in the Client database list.
    • When that screen is displayed, click the Help Text icon  for detailed instructions.
  6. Next, scroll to the top, and hover over the "Reservations" tab to find the request form for your desired location.
    • Use the "Room and AV" choices for the spaces that we schedule and the "AV Only" choices for the spaces that we do NOT schedule - for the desired area: SOM | Hillcrest | La Jolla.
    • If you are requesting a recurring meeting, use the "Standing Meeting (all locations)" choice.
    • You can view any previous requests by selecting the "View My Requests" option.
  7. You will receive a copy of your request immediately.
  8. Once the room is officially reserved, an email confirmation will be sent to you.
    • Please Note: your room is not reserved UNTIL you receive the confirmation. If there is AV equipment with the room request, you will receive only one confirmation for everything.  Please allow some additional time for the equipment confirmation.
 
SOM Campus
 
Medical Center - Hillcrest
 
Medical Center - La Jolla

 School of Medicine Campus

Medical Center
- Hillcrest

Medical Center
- La Jolla

 Contacts
Room Scheduling: 858-822-5741
AV Services ONLY: 858-822-5220 or email us at av-rooms@ucsd.edu

Phone Contacts
Room Scheduling: 858-822-5741
AV Services ONLY: 619-543-6341
or email us at av-rooms@ucsd.edu

Phone Contacts
Room Scheduling: 858-822-5741
AV Services ONLY: 619-543-6341 Alternate AV help: 619-471-9181

 

This Week's Events

This Week's Events

This Week's Events 

 Please note- the links that were here to start a request have been disabled.

Please use the "Reservations" tab at the top of the screen to find the request form for your desired location.